Team Member Rental Request Form

POLICY STATEMENT:

• Team Members who have completed their 60-day probationary period are eligible for a rental discount.  

GUIDELINES:  

• Eligible after 60 days for Full-Time, Part-Time, and Seasonal Team Members.
• Each team member is allowed up to $1500 in rental items per calendar year at “no charge”. This does not include delivery, tax, premium hours, or setup if needed.
• Once a team member reaches their allotted $1500, all other rental items will be offered to the Team Member at a 75% discounted rental rate up to $5k in value.  
• Resale items (popcorn packets, bags, etc.) will be priced at our company’s buy-in cost.
• For the first calendar year, this amount will be prorated based on how many months remain on the calendar after the team member reaches 60 days of employment.
• The rental balance must be paid in full for the quote to be converted into a standard reservation order before the will call pickup or delivery date.
• If rental items are added on after the initial balance has been collected, payment must be made for the remaining balance before the items leave the warehouse.
• Payroll deductions are an option.
• If you leave the organization, any remaining balances will be deducted from your last paycheck or taken in the form of vacation days or personal days.  
• Team Members cannot “share” (one Team Member using their discount for another Team Member) their $1500 allowance with other Team Members. If a Team Member does this, they will be subject to corrective action, up to and including termination.  

TENT RENTAL GUIDELINES:  

• Tents are only available to Team Members if their home location rents tents.
• Setup labor is not included with Team Member tent rentals and is charged separately where applicable.
• Tent rentals for Team Members are charged at 50% of the regular rental rate.
• Team Members may not set up their own tents at no charge.
• Client-install canopies may be used at no charge if the Team Member completes the setup.
• If a tent is required for a client order and no suitable substitution is available, the Team Member may keep the tent by paying 90% of the regular rental rate.
• Team Member tent-related orders are subject to the same labor availability and scheduling constraints as regular client orders, especially during peak periods.

PROCEDURES FOR PLACING YOUR REQUEST:  

• Once the online form is submitted, it will automatically be sent to an Event Consultant who will enter it into Sage. 
  
• The EC will email a price quote to the Team Member with the applied benefit discount.
• Please use the website to research your options before entering your rental request in ADP.
• If you want to meet with an EC to discuss products, please request this time through the department manager to make an appointment.
• Submit requests with a minimum lead time of one week before the delivery date. The sooner you submit your request the better.  
• Purchasing must approve Team Member rentals to ensure availability.  
• The rental items must be for the Team Member’s personal use or immediate family (self, spouse, children, parents, and siblings). This does not include extended family members or friends.
• The equipment cannot be used to make a profit.